Clara Barton Elementary PTSA
Committee and Chairs Job Descriptions 2024-25
5th Grade Promotion/Graduation Committee Lead (OPEN)
- Leads graduation committee.
- Coordinates decorations and refreshments within the allotted budget.
After (and Before) School Class Committee (OPEN)
- Assists with sign ups and registration details.
- Helps coordinate 1 PTSA volunteer per class period, including verifying background checks.
Art Docent Program Committee Lead
*Leah Byskal and Jerika Cummings
- Ensures each classroom has an art docent.
- Holds an initial training at the beginning of the year for docents.
- Manages the supplies for the program within allotted budget.
- Coordinates an art showcase as applicable.
Awards Committee Lead
*(OPEN)
- Leads the Awards Committee.
- Distributes and collects award nomination forms.
- Determines award winners.
- Facilitates awards event.
- Manages event within allotted budget.
Book Fair Committee Lead
*Melissa Hellstrom
*Looking for Helper/Shadow position
- Help coordinate volunteers to work Book Fair
- Arrange for cash box and monitor during the week
- Arrange for set up and take down volunteers
Concessions Committee Lead
*Renu Bhandari
- Coordinates concessions sales during Family Events held at school such as Movie Night or Bingo Night
- Purchases snacks & water
- Coordinates volunteers to staff concessions sales
- Attends "Managing your Nonprofit PTA" class
Emergency Preparedness Committee Chair
*(OPEN)
- Inventory and manage emergency supplies at the school within the allotted budget.
- Attend LWPTSA Emergency Prep meeting.
- Communicate to school community through newsletter as needed.
FACE (Family and Community Engagement) Committee
*Dianne Lobo
*Chauncy Faulkner
- Welcomes new families to Barton.
- Communicates with Barton Elementary community to evaluate if PTSA is relevant and meeting the needs of the community.
- Arranges parent meet and greets as appropriate.
- Two Kinder meet-ups during the summer
- Two all school meet-ups during the summer
Event Chair(s)- one chair per event.
- Leads event committee.
- Plans and executes event within the allotted budget.
- Coordinates event volunteers.
- Bobcat Bingo Night: Katie Cheung and Claudia Bermudez
- Egg Drop (OPEN)
- Family Movie Night (OPEN)
- First Day Back to School Coffee
- Glow Dance Party: Ray and John Renard
- Halloween School Parade and Stations (Fall Festival) Emily Lawless
- Ice Cream Social (Jerika Cummings)
- Kindergarten Cheers and Tears Coffee: Chauncy and Ray Renard
- Pacific Science Center Van (OPEN)
- STEM Night (OPEN)
Newsletter Committee
*Bharathi Kalluri and (OPEN)
- Organizes and delivers newsletter to the Barton community approximately 2x month
Reflections Art Contest Committee
*Ruchi Gupta & (OPEN)
- Publicizes annual art contest and provides forms.
- Collects artwork and ensures they are judged.
- Arranges a school-level display and advances qualifying art to the council level.
Room Parent Committee Lead
(OPEN)
- Provides room parent training in the Fall and acts as a resource throughout the year.
- Communicates reminders to room parents of up coming events.
School Theater Committee Lead
*Hasthi
- Coordinate all aspects of school musical with the principal.
- 1/8/24 1/18/24
School Theater Host Family (OPEN - NEED 3 FAMILIES)
- Host family during the week for one of the theater directors
School Picture Day Committee Lead
- Coordinates all aspects of picture day with vendor and school office.
- Coordinates volunteers for picture day.
Social Media Chair
*Jerika Cummings
- Maintain our Social Media channels
- Gather relevant local events to promote and advertise
- Follow all guidelines for what can be posted
Special Needs Committee Lead
*(OPEN)
- Informs school community of special needs resources
- Organizes special needs awareness event.
- Arranges a family meet and greet.
Staff Appreciation Week Committee Lead
*Emily Lawless & Jerika Cummings
- Leads the Staff Appreciation Week Committee.
- Coordinates a fun staff appreciation week in May.
- Manages event within allotted budget.
- Events for 24-25
- Teacher Appreciation Luncheon
- Teacher Appreciation Luncheon
- Teacher Appreciation Cookie Party
- Teacher Appreciation Luncheon
- Teacher Appreciation Coffee Cart
- Staff Appreciation Week
Vision and Hearing Screening Committee (OPEN)
- Coordinates all aspects of vision and hearing screenings day.
- Coordinates volunteers for screenings day.
Volunteer Database Chair
*Sam
- Chair will maintain a current report of committee chair openings/volunteer needs, post openings and recruit as needed.
- Chair will maintain volunteer database and verify background checks.
Webmaster
*Chauncy Faulkner
- Oversees all aspects of the PTSA website.
- Assists with back to school online packet.
Yearbook Chair
*(OPEN)
- Leads yearbook committee
- Coordinates all aspects of compiling yearbook.
- Communicates with vendor.
- Advertises and facilitates sales of yearbook to school community.
- Manages expenses within allotted budget.
Fundraising Chairs
Bobcat Fund Chair
Kristina Spooner
- Plans, executes and promotes our back-to-school pass-the-hat fundraiser.
- Prepares first-day packet (ready for printing by mid-June) and first-day web pages (by mid-August), coordinating with first-day committee and webmaster.
- Attends “Managing your Nonprofit PTA” class
- Planning during summer, first-day packets assembled early August
Corporate Partners Chair
[OPEN]
- Facilitates corporate matching of monetary donations and volunteer hours
- Learns about various corporate policies, tools and timelines for matching
- Recruits team of employees from key area companies to serve as expert advisors on their employers
- Set up CBE PTSA as donation recipient with key companies (Microsoft, Google, etc.) and key tools (Benevity)
- Attends “Managing your Nonprofit PTA” class
- Planning during summer, wave of activity in September related to Bobcat Fund Drive, trickle of activity throughout rest of school year.
Dining for Dollars Lead (Eats and Treats)
[OPEN]
- Find local restaurants to partner with for Dining for Dollars, at least 5/year, every other month
- Submit article for bulletin announcements
- Submit announcement for morning meeting by the school
Fun Run Committee Lead
[OPEN]
- Plans, executes and promotes our Spring fundraiser
- Leads event committee and coordinates event volunteers
- Attends "Managing your Nonprofit PTA" class
Grant Writing Chair
[OPEN]
- Identify grants that meet funding needs
- Write and submit grants by deadlines
- Attends "Managing your Nonprofit PTA" class
Merchant Affiliate Chair
[OPEN]
- Sets up and maintains CBE PTSA accounts with merchant partners such as:
- Amazon Associates, Everything Party, Primary.com, PCC Scrip Card, Bartell Drugs, Red Robin, Amazon Smile, Kellogg’s Family Rewards, Box Tops, Fred Meyer Community Rewards, etc.
- Promotes usage of merchant partners among parents, students and school community
- Links teacher wish lists and school supply lists to Amazon Associates account
- Coordinates school-wide box tops collection 2 times per year
- Attends "Managing your Nonprofit PTA" class
School Pool Chair
*Lauren Potter
- Plans, executes and promotes Walk to School day in early October in conjunction with Redmond School Pool
- Finds ways to maximize the number of completed post cards returned to Redmond
- Attends "Managing your Nonprofit PTA" class
- Planning during summer, promotion mid to late September, event is usually first week of October
Spirit Wear Chair
*Crystal Eney
- Designs and selects a vendor to produce spirit wear.
- Coordinates spirit wear sales 1-2 times per year.
- Attends "Managing your Nonprofit PTA" class
- Planning during summer, first sale to coincide with back-to-school activities (mid-August)
Upcoming Events
- Thursday, December 12
- Friday, December 13
- Wednesday, December 18
- Saturday, December 21
- Sunday, December 22
- Monday, December 23