Clara Barton Elementary PTSA

Committee and Chairs Job Descriptions 2023-2024

5th Grade Promotion/Graduation Committee Lead  (OPEN)

  • Leads graduation committee. 
  • Coordinates decorations and refreshments within the allotted budget. 

After School Enrichment Committee Lead (OPEN)

  • Coordinates sign ups and registration details. 
  • Coordinates 1 PTSA volunteer per class period, including verifying background checks. 

Art Docent Program Committee Lead

*Leah Byskal and Jerika Cummings

  • Ensures each classroom has an art docent. 
  • Holds an initial training at the beginning of the year for docents. 
  • Manages the supplies for the program within allotted budget. 
  • Coordinates an art showcase as applicable. 

Awards Committee Lead

*Melissa Sutton

  • Leads the Awards Committee. 
  • Distributes and collects award nomination forms. 
  • Determines award winners. 
  • Facilitates awards event. 
  • Manages event within allotted budget. 

Book Fair Committee Lead (OPEN)

 

Concessions Committee Lead (OPEN)

  • Coordinates concessions sales during Family Events held at school such as Movie Night or Bingo Night 
  • Purchases snacks & water 
  • Coordinates volunteers to staff concessions sales 
  • Attends "Managing your Nonprofit PTA" class 

 

Emergency Preparedness Committee Chair (OPEN)

  • Inventory and manage emergency supplies at the school within the allotted budget. 
  • Attend LWPTSA Emergency Prep meeting. 
  • Communicate to school community through newsletter as needed. 

 

FACE (Family and Community Engagement) Committee Lead (OPEN)

  • Leads FACE committee. 
  • Welcomes new families to Barton. 
  • Communicates with Barton Elementary community to evaluate if PTSA is relevant and meeting the needs of the community. 
  • Arranges parent meet and greets as appropriate. 

 

 

Event Chair(s)- one chair per event. 

  • Leads event committee. 
  • Plans and executes event within the allotted budget. 
  • Coordinates event volunteers. 
    • First Day Back to School Coffee (Tian and Grace) 9/5/23
    • Kindergarten Cheers and Tears Coffee (OPEN) 9/8/23
    • Ice Cream Social (Jerkia Cummings) 9/15/23 or 9/22/23
    • Halloween School Parade and Stations (Fall Festival) 10/31/23 (OPEN)
    • Familly Movie Night 12/8/23
    • Bobcat Bingo Night 2/2/24 
    • Math/Art Docent Expo 3/22/24
    • Pacific Science Center Van Ruichi 4/5/24
    • Egg Drop 6/7/24

Newsletter Committee 

*Bharathi Kalluri and Sara Barker

  • Organizes and delivers bi-weekly newsletter to the Barton community. 

Reflections Art Contest Committee

*Ruchi Gupta & Charmi Vasani Co-Chairs

  • Publicizes annual art contest and provides forms. 
  • Collects artwork and ensures they are judged. 
  • Arranges a school-level display and advances qualifying art to the council level. 

Room Parent Committee Lead

*Jerika Cummings

  • Provides room parent training in the Fall and acts as a resource throughout the year.  
  • Communicates reminders to room parents of up coming events.  

School Theater Committee Lead

*Hasthi

  • Coordinate all aspects of school musical with the principal. 
  • 1/8/24  1/18/24

School Theater Host Family (OPEN - NEED 3 FAMILIES)

  • Host family during the week for one of the theater directors
  • 1/8/24  1/18/24

School Picture Day Committee Lead

  • Coordinates all aspects of picture day with vendor and school office. 
  • Coordinates volunteers for picture day.

Special Needs Committee Lead (OPEN)

  • Informs school community of special needs resources 
  • Organizes special needs awareness event. 
  • Arranges a family meet and greet. 

Staff Appreciation Week Committee Lead

*Jerika Cummings

  • Leads the Staff Appreciation Week Committee. 
  • Coordinates a fun staff appreciation week in May.
  • Manages event within allotted budget. 
  • Events for 23-24
    • Teacher Appreciation Luncheon 9/1/23 (Jerika)
    • Teacher Appreciation Luncheon 10/18/23
    • Teacher Appreciation Cookie Party 12/13/23
    • Teacher Appreciation Luncheon 1/24/24
    • Teacher Appreciation Coffee Cart 3/18/24
    • Staff Appreciation Week 5/10/24 

Vision and Hearing Screening Committee (OPEN)

  • Coordinates all aspects of vision and hearing screenings day. 
  • Coordinates volunteers for screenings day. 

Volunteer Database Chair (OPEN)

  • Chair will maintain a current report of committee chair openings/volunteer needs, post openings and recruit as needed. 
  • Chair will maintain volunteer database and verify background checks.  

Webmaster 

*Crystal Eney

  • Oversees all aspects of the PTSA website. 
  • Assists with back to school online packet. 

Yearbook Chair (OPEN)

  • Leads yearbook committee 
  • Coordinates all aspects of compiling yearbook. 
  • Communicates with vendor. 
  • Advertises and facilitates sales of yearbook to school community. 
  • Manages expenses within allotted budget. 

 

Fundraising Chairs 

Bobcat Fund Chair 

  • Plans, executes and promotes our back-to-school pass-the-hat fundraiser. 
  • Prepares first-day packet (ready for printing by mid-June) and first-day web pages (by mid-August), coordinating with first-day committee and webmaster. 
  • Attends “Managing your Nonprofit PTA” class 
  • Planning during summer, first-day packets assembled early August 

Corporate Partners Chair 

  • Facilitates corporate matching of monetary donations and volunteer hours 
  • Learns about various corporate policies, tools and timelines for matching 
  • Recruits team of employees from key area companies to serve as expert advisors on their employers 
  • Set up CBE PTSA as donation recipient with key companies (Microsoft, Google, etc.) and key tools (Benevity) 
  • Attends “Managing your Nonprofit PTA” class 
  • Planning during summer, wave of activity in September related to Bobcat Fund Drive, trickle of activity throughout rest of school year.  

Fun Run Committee Lead

[OPEN]

  • Plans, executes and promotes our Spring fundraiser  
  • Leads event committee and coordinates event volunteers 
  • Attends "Managing your Nonprofit PTA" class 

Grant Writing Chair 

  • Identify grants that meet funding needs 
  • Write and submit grants by deadlines 
  • Attends "Managing your Nonprofit PTA" class 

Merchant Affiliate Chair 

  • Sets up and maintains CBE PTSA accounts with merchant partners such as: 
  •  Amazon Associates, Everything Party, Primary.com, PCC Scrip Card, Bartell Drugs, Red Robin, Amazon Smile, Kellogg’s Family Rewards, Box Tops, Fred Meyer Community Rewards, etc. 
  • Promotes usage of merchant partners among parents, students and school community 
  • Links teacher wish lists and school supply lists to Amazon Associates account 
  • Coordinates school-wide box tops collection 2 times per year 
  • Attends "Managing your Nonprofit PTA" class 
  • Planning during summer, first-day packets assembled early August 

School Pool Chair 

  • Plans, executes and promotes Walk to School day in early October in conjunction with Redmond School Pool 
  • Finds ways to maximize the number of completed post cards returned to Redmond 
  • Attends "Managing your Nonprofit PTA" class 
  • Planning during summer, promotion mid to late September, event is usually first week of October

Spirit Wear Chair 

*Crystal Eney 

  • Designs and selects a vendor to produce spirit wear. 
  • Coordinates spirit wear sales 1-2 times per year. 
  • Attends "Managing your Nonprofit PTA" class 
  • Planning during summer (already underway), first sale to coincide with back-to-school activities (mid-August)