Clara Barton Elementary PTSA
Committee and Chairs Job Descriptions 2023-2024
5th Grade Promotion/Graduation Committee Lead (OPEN)
- Leads graduation committee.
- Coordinates decorations and refreshments within the allotted budget.
After School Enrichment Committee Lead (OPEN)
- Coordinates sign ups and registration details.
- Coordinates 1 PTSA volunteer per class period, including verifying background checks.
Art Docent Program Committee Lead
*Leah Byskal and Jerika Cummings
- Ensures each classroom has an art docent.
- Holds an initial training at the beginning of the year for docents.
- Manages the supplies for the program within allotted budget.
- Coordinates an art showcase as applicable.
Awards Committee Lead
*Melissa Sutton
- Leads the Awards Committee.
- Distributes and collects award nomination forms.
- Determines award winners.
- Facilitates awards event.
- Manages event within allotted budget.
Book Fair Committee Lead (OPEN)
Concessions Committee Lead (OPEN)
- Coordinates concessions sales during Family Events held at school such as Movie Night or Bingo Night
- Purchases snacks & water
- Coordinates volunteers to staff concessions sales
- Attends "Managing your Nonprofit PTA" class
Emergency Preparedness Committee Chair (OPEN)
- Inventory and manage emergency supplies at the school within the allotted budget.
- Attend LWPTSA Emergency Prep meeting.
- Communicate to school community through newsletter as needed.
FACE (Family and Community Engagement) Committee Lead (OPEN)
- Leads FACE committee.
- Welcomes new families to Barton.
- Communicates with Barton Elementary community to evaluate if PTSA is relevant and meeting the needs of the community.
- Arranges parent meet and greets as appropriate.
Event Chair(s)- one chair per event.
- Leads event committee.
- Plans and executes event within the allotted budget.
- Coordinates event volunteers.
- First Day Back to School Coffee (Tian and Grace) 9/5/23
- Kindergarten Cheers and Tears Coffee (OPEN) 9/8/23
- Ice Cream Social (Jerkia Cummings) 9/15/23 or 9/22/23
- Halloween School Parade and Stations (Fall Festival) 10/31/23 (OPEN)
- Familly Movie Night 12/8/23
- Bobcat Bingo Night 2/2/24
- Math/Art Docent Expo 3/22/24
- Pacific Science Center Van Ruichi 4/5/24
- Egg Drop 6/7/24
Newsletter Committee
*Bharathi Kalluri and Sara Barker
- Organizes and delivers bi-weekly newsletter to the Barton community.
Reflections Art Contest Committee
*Ruchi Gupta & Charmi Vasani Co-Chairs
- Publicizes annual art contest and provides forms.
- Collects artwork and ensures they are judged.
- Arranges a school-level display and advances qualifying art to the council level.
Room Parent Committee Lead
*Jerika Cummings
- Provides room parent training in the Fall and acts as a resource throughout the year.
- Communicates reminders to room parents of up coming events.
School Theater Committee Lead
*Hasthi
- Coordinate all aspects of school musical with the principal.
- 1/8/24 1/18/24
School Theater Host Family (OPEN - NEED 3 FAMILIES)
- Host family during the week for one of the theater directors
- 1/8/24 1/18/24
School Picture Day Committee Lead
- Coordinates all aspects of picture day with vendor and school office.
- Coordinates volunteers for picture day.
Special Needs Committee Lead (OPEN)
- Informs school community of special needs resources
- Organizes special needs awareness event.
- Arranges a family meet and greet.
Staff Appreciation Week Committee Lead
*Jerika Cummings
- Leads the Staff Appreciation Week Committee.
- Coordinates a fun staff appreciation week in May.
- Manages event within allotted budget.
- Events for 23-24
- Teacher Appreciation Luncheon 9/1/23 (Jerika)
- Teacher Appreciation Luncheon 10/18/23
- Teacher Appreciation Cookie Party 12/13/23
- Teacher Appreciation Luncheon 1/24/24
- Teacher Appreciation Coffee Cart 3/18/24
- Staff Appreciation Week 5/10/24
Vision and Hearing Screening Committee (OPEN)
- Coordinates all aspects of vision and hearing screenings day.
- Coordinates volunteers for screenings day.
Volunteer Database Chair (OPEN)
- Chair will maintain a current report of committee chair openings/volunteer needs, post openings and recruit as needed.
- Chair will maintain volunteer database and verify background checks.
Webmaster
*Crystal Eney
- Oversees all aspects of the PTSA website.
- Assists with back to school online packet.
Yearbook Chair (OPEN)
- Leads yearbook committee
- Coordinates all aspects of compiling yearbook.
- Communicates with vendor.
- Advertises and facilitates sales of yearbook to school community.
- Manages expenses within allotted budget.
Fundraising Chairs
Bobcat Fund Chair
- Plans, executes and promotes our back-to-school pass-the-hat fundraiser.
- Prepares first-day packet (ready for printing by mid-June) and first-day web pages (by mid-August), coordinating with first-day committee and webmaster.
- Attends “Managing your Nonprofit PTA” class
- Planning during summer, first-day packets assembled early August
Corporate Partners Chair
- Facilitates corporate matching of monetary donations and volunteer hours
- Learns about various corporate policies, tools and timelines for matching
- Recruits team of employees from key area companies to serve as expert advisors on their employers
- Set up CBE PTSA as donation recipient with key companies (Microsoft, Google, etc.) and key tools (Benevity)
- Attends “Managing your Nonprofit PTA” class
- Planning during summer, wave of activity in September related to Bobcat Fund Drive, trickle of activity throughout rest of school year.
Fun Run Committee Lead
[OPEN]
- Plans, executes and promotes our Spring fundraiser
- Leads event committee and coordinates event volunteers
- Attends "Managing your Nonprofit PTA" class
Grant Writing Chair
- Identify grants that meet funding needs
- Write and submit grants by deadlines
- Attends "Managing your Nonprofit PTA" class
Merchant Affiliate Chair
- Sets up and maintains CBE PTSA accounts with merchant partners such as:
- Amazon Associates, Everything Party, Primary.com, PCC Scrip Card, Bartell Drugs, Red Robin, Amazon Smile, Kellogg’s Family Rewards, Box Tops, Fred Meyer Community Rewards, etc.
- Promotes usage of merchant partners among parents, students and school community
- Links teacher wish lists and school supply lists to Amazon Associates account
- Coordinates school-wide box tops collection 2 times per year
- Attends "Managing your Nonprofit PTA" class
- Planning during summer, first-day packets assembled early August
School Pool Chair
- Plans, executes and promotes Walk to School day in early October in conjunction with Redmond School Pool
- Finds ways to maximize the number of completed post cards returned to Redmond
- Attends "Managing your Nonprofit PTA" class
- Planning during summer, promotion mid to late September, event is usually first week of October
Spirit Wear Chair
*Crystal Eney
- Designs and selects a vendor to produce spirit wear.
- Coordinates spirit wear sales 1-2 times per year.
- Attends "Managing your Nonprofit PTA" class
- Planning during summer (already underway), first sale to coincide with back-to-school activities (mid-August)
Upcoming Events
- Friday, September 22
- Thursday, October 5
- Thursday, October 12
- Wednesday, October 18
- Thursday, October 19